4 Moves to Better the Employee Onboarding Process

December 1, 2015

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There are many avenues to consider when onboarding employees. New employees want to feel comfortable and valued in their new work environment. It’s important for employers to take onboarding procedures seriously, chiefly because it sets the tone for new employees, check out these 4 moves to better your employee onboarding process

Go paperless

The paperwork for your new hires can be pretty hefty in the first few days, making the most interesting job a monotonous BORE. That is, if companies decide to go the traditional paper route. New employees are stuck doing stacks of paperwork (I.E. filling out their address, phone number) multiple times throughout the process, with the traditional paperwork process. With paperless onboarding processes, new employees simply fill out things like their address and phone number once (the computer remembers it from there on out.) leaving the new hire plenty of time to fill out the rest of their paperwork with ease. 

Putting all of the paperwork for your new hires online, is a simple step into the future that will save your company money. This will not only be time efficient and cost friendly, but it will show your new hire you’re a company that is both environmentally conscious and time oriented. 

 

employee-onboardingYour employees aren't the only ones benefiting from paperless onboarding...

 

For more information on taking your onboarding process paperless check out this article on paperless onboarding best practices. 

Don’t overwhelm your new hires

You don’t have to lay it on too thick. Your new hires are already nervous, they know this job isn’t incredibly easy. While you need to set expectations around the tasks of the job and how you would like it to be accomplished, focus on the why behind your processes and tactics as well. 

If you use several disparate tools, set aside time to have new hires learn them specifically (aside from their day job). Show them your processes and procedures gradually. Really let each new introduction sink in as this is an effective way to eliminate confusion at the beginning. Set milestones for learning each new process and create a system where they can check it off once proficient. 

 

employee-onboardingCreate a system to avoid overwhelming your new hires, like this: 

 

During the onboarding process, allow your new hire to ask questions. Set them up with a buddy/mentor to refer to with questions. This will not only elicit some coworker friendships, but help smooth the transition into your company culture. 

“Spend some time explaining the informal network, the go-to people, the gatekeepers, the people who know what's happening before it happens. And don't forget the connectors and potentially the rivals/adversaries who may not think highlyof you and your team, and may transfer that attitude to your innocent new hire.” - Morag Barrett, contributor, Entrepreneur

 

Detail the company’s goals

Detailing the company’s goals can help your new hire better envision what their work actually affects. Try incorporating these points when previewing the company’s goals with your new hire: 

      The company’s mission statement

      Corporate social responsibility

      Basic outline of company’s goal (in terms of expanding)

      How this role aligns with corporate goals

      Long-term career opportunities

      The story of how/why the company started

In a recent study conducted by Gallup, only 41% of employees know what makes their company and their brand stand out from competitors.

 

 employee-onboardingOnly 41% of employees know what makes their company and brand stand out from competitors. Learn more:

 

Give your employees time to settle in

It’s important to let your employees adapt to your company. Give leeway to small mistakes, correct the mistakes constructively in the beginning. Allowing your new employees time to acclimate does not mean you should completely set them loose or relax company standards. Keep a close eye on them and provide constant, constructive feedback so they know exactly how to improve and start to gradually learn what’s important to the company leadership. 30% of employers use a one-week or one-day onboarding process, which is significantly less effective than a longer onboarding process

“Don’t place them into the workplace and then forget them. Observe their work. Encourage and educate at every opportunity. The time spent early in the career chain has tremendous payoff down the line. Everyone likes a little attention and, for the new, nervous employee, this is especially welcomed.” - Billy Arcement, Contributing Writer, The Business Journal.

Offer mounds of feedback for your new hires. The more your new employees know the more they can improve. Give your hires a chance to shine by giving them the appropriate information and setting up a comfortable environment in which they can easily ask questions.  Are you missing some crucial steps in ensuring your new hires comfortability in their new position?

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Employee Onboarding

Sylvie Woolf
Sylvie Woolf
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As Director of Client Service, Sylvie actively works to scale and grow our business, while driving value and customer success at every level. Sylvie directs our department's remarkable team of specialists who consult with and support ClearCompany’s diverse clientele, delivering best-in-class client service. Sylvie serves as a strategic partner to executives within our client base, ensuring that our platform not only assists with administrative concerns, but also solves for large-scale business needs.

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