Why Is Talent Acquisition Software Important for Recruiting?

This article on the importance of talent acquisition software was originally published in September 2021 and updated in August 2024.

We use software every day to complete tasks at work and at home. We use it on our computers and phones; for fun and to learn new skills. In short, it touches every part of our lives. It only makes sense that software also plays a role in every stage of the employee lifecycle, from application to offboarding.

Let’s take a closer look at why talent acquisition software is important for a successful, productive recruitment process.

🚀 Elevate your recruiting game with talent acquisition software. Find out why it's a must-have for HR pros and recruiters:

What Is Talent Acquisition Software?

First, let’s answer the question, why is talent acquisition important? Successful talent acquisition teams look for candidates who will succeed and grow in their roles long-term and then set their new hires up for success.

It may seem like talent acquisition and recruitment are essentially the same. But the talent acquisition process is about more than just filling vacancies. It’s about working strategically to plan recruiting efforts and future workforce needs. It’s about finding reliable talent sources, attracting top talent, and nurturing strong candidate pools.

Talent acquisition also includes the onboarding process, which takes place over new hires’ first few weeks or months on the job. It’s a time for them to get to know their team members, learn the ropes of their new roles, and get familiar with company culture.

Talent acquisition software helps streamline and optimize these processes to make them more efficient and effective. Software helps recruiters find the top candidates for every open requisition and plan future hiring initiatives. It helps make recruiters’ and human resources professionals’ daily tasks easier and gives them the tools they need to find top talent. Using software can help recruiters develop a talent management strategy that leads to better hiring, proactive recruiting, and an engaged, dedicated workforce.

Talent acquisition software tools include:

• Job board management and posting
• AI-assisted content creation (job descriptions, offer letters, candidate messages, etc.)
• Branded career sites with a chatbot recruiting assistant
• Mobile tools, including responsive applications and Text-to-Apply
• Candidate texting, including bulk texting
• AI-powered candidate sourcing
• Multi-interviewer scheduling and automatic interview scheduling links
• Built-in compliance tools, including background checks
• Digital onboarding features, including a self-service portal and electronic signature verification
• Hiring reports
• Headcount forecasting

It’s no surprise that with these capabilities, 72% of companies say they’re investing in technology to recruit and retain their employees.

How could your organization benefit from talent acquisition software tools? Check out these benefits of using modern technology in your HR processes.

Collaborate and Communicate

Using talent acquisition software gives everyone involved in recruitment and hiring — from recruiters to hiring managers — access to the same candidate information. A cloud-based platform helps keep information up-to-date and accurate for everyone using the software. This means spending less time confirming details like contact information or hiring status and more time meaningfully interacting with candidates.

Recruiters, HR professionals, and hiring managers can collaborate much more efficiently using talent management software. They can access interview notes, share candidate information, and make hiring decisions faster with less miscommunication. That makes for a faster hiring process and a great candidate experience.

Faster, More Efficient Candidate Screening

Technology helps us complete many tasks much more quickly every day, especially when it comes to analyzing large amounts of data. Humans just can’t compete with the analytical speed of AI-enhanced software —and we shouldn’t try to. Leveraging technology to reduce manual tasks for recruiters saves them valuable hours they can spend on strategic tasks instead.

With an average of 118 applicants per job posting, using a talent acquisition system with AI helps recruiters prioritize the best-fit candidates and hire faster. Talent acquisition software also keeps track of candidates and helps hiring teams stay organized. Then, it can store applicants’ information since they may be more qualified for another position or a future open requisition. When you open requisitions in the future, an AI-powered talent acquisition system surfaces top new applicants as well as past candidates whose credentials are a match.

🔍 Uncover a few of the benefits of using talent acquisition software in your recruiting strategy:

Incorporate DEIB Into Recruitment Strategy

Talent acquisition software is a useful tool to help recruiters and HR teams prioritize diversity, equity, inclusion, and belonging (DEIB) in their strategy. Software helps your job postings reach a wider audience of candidates by quickly posting open positions to multiple job boards. Text applications, candidate texting, and AI chatbots allow recruiters to attract and engage more job seekers, giving them a wider and more diverse pool of candidates to consider.

It’s clear that this is important to your people, too: 80% of people want to work at a company that values DEIB. Talent acquisition software provides tools to attract and hire a more diverse workforce, but nothing takes the place of ongoing DEI training and programs for employees of all levels.

Approach Talent Acquisition Strategically

Talent acquisition software helps your recruiters work more efficiently so they can focus on strategic talent management work, like finding new candidate sources or succession planning. With the ability to plan for and anticipate hiring needs, recruiters will spend less time scrambling to fill open positions. Instead, they can focus on finding the most qualified candidates for the job.

Ultimately, talent acquisition software can take your recruiters and HR teams from a reactive to a proactive recruitment strategy. Recruiters get tools that enable them to look at the company’s future hiring needs, identify skills gaps, anticipate “what-if” scenarios, and revise budgets — all informed by insights from real workforce data.

Few things, if anything, matter more to a business’s success than the quality of its employees. An effective talent acquisition strategy doesn’t stop at hiring. Recruiters and HR teams who focus on the full employee lifecycle see increased success at every stage of employment. Your talent acquisition software is there to support you, helping your teams recruit, engage, and retain top talent.

ClearCompany Talent Acquisition offers Recruiting and Onboarding solutions designed for HR and recruiting teams of all sizes across industries. Get a first-hand look at how our software can take your talent acquisition strategy to the next level.

Sign up for a free demo of our award-winning Talent Acquisition platform today.