Pit Stop #1: The Right Employee Onboarding Software
- Paperless Onboarding. This one is kind of a no brainer. Trade in those paper documents for a system that supports paperless online onboarding.
- Automated Workflows. Managers can keep themselves accountable with automated notifications and reminders as well as keep the flow of documents headed to the right people.
- Quality of Onboarding Reporting. This is the mother load feature. Managers can collect data from day one to track new hire performance and quality and discover inefficiencies in the employee onboarding process.
Pit Stop #2: Making the First Impression
- Connect with them frequently before their first day. Initiate contact and start building trust. Ease their worries before the first day so they can hit the ground running on day one. Topics to discuss can range from a friendly reminder of their start date with some appropriate chitchat to a review of the dress code, lunch policy and agenda for the first day. Make these phone calls informal and personal to get a head start on building that rapport.
- Provide them with knowledge about their team so they know what to expect when they start. This can be a simple contact sheet that is emailed with names, job descriptions and fun tidbits about their personalities.
- Prepare their workspace in addition to having things like parking space and building access ready to go before they start. Imagine it’s your first day at a new job and you’ve managed to pump yourself up and you’re feeling really good until...every parking spot is either customer parking or reserved. And when you get to the employee entrance, you can’t get in and when you do, your desk isn’t set up. The confidence gets sucked right out of you. Do your new employees a courtesy, be prepared!
Pit Stop #3: Keeping the Good Vibes Going
- Communicate like it’s your job...as a manager it IS your job so always work to improve that. Be sure to communicate regularly with new employees through a variety of mediums; face to face, email, conference call, etc. Make conversations about their progress, but don’t forget to ask the easy questions, you know, “How are you doing?” “Is there anything I can help with?”
- Give praise when the opportunity arises. This is a great way to reinforce a new employee’s strengths. Did you know, in a recent survey, 71% of employees who felt their managers were aware of their strengths were more energized and engaged in their work? The power of praise is upon you.
- Celebrate with the team to allow time to destress from the busy and stressful life that is work. Giving your new employees opportunities to bond and socialize with their new colleagues is a crucial part of learning, adapting and thriving in the company culture, not to mention team building. Celebrate performance milestones, birthdays and whatever you want. It’s a party! Not a project.
You’ve Reached Your Destination
- 4 Moves to Better the Employee Onboarding Process
- 5 Tips to Supercharge Onboarding New Hires
- 7 Things You Need to Know Before Onboarding New Hires
As ClearCompany's HR Business Partner, Laura focuses on all things HR including managing employee benefits, onboarding and engagement initiatives. With a keen focus on best-practices, she serves as a strategic partner to the leadership team by acting as a trusted resource on a wide variety of human resources topics including policy interpretation, creating and recommending enhancements to the HR process, and career development.