Despite the hectic job of a recruiter, which consists daily of answering phone calls and emails, completing ATS searches, social recruiting searches, mind-numbing data entry and let’s not forget interacting with live-action humans like co-workers and bosses, they have to constantly assess how efficient their own processes are.
Recruiters are essential to effective recruiting strategies, but if they aren’t keeping their own process in check, no matter how small the task, the entire strategy suffers. Just in time for spring cleaning, we’ve put together these tips to tidy up your recruiting process so those carefully planned recruiting strategies can perform without a hitch.
Evaluate time spent on value-adding recruiting activities
This tip is to ensure the right amount of time is spent on recruiting activities that make a bigger impact on organizational goals. Example: the time spent assessing a candidate’s cultural fit should be exponentially more than time spent scheduling interviews.
In fact, 89% of hiring failures are due to lack of cultural fit so recruiters must take their time when assessing it. In hectic jobs, it’s easy to get bogged down by tedious, routine tasks, but for the sake of an effective recruiting process, it’s time to break the habit.
Tip: Time each recruiting activity so you have an idea of how much time is actually being spent on each thing. Then, adjust so that the bulk of your time is spent on those high priority activities. Block out a short section each day to complete those less-impactful, routine tasks.
Better yet, if it can be automated, automate it. Applicant Tracking Systems automate the smaller everyday recruiting tasks like interview scheduling and candidate emails so recruiters can focus their time and energy on those value-adding activities. While you’ll never take the human focus out of recruiting, you can stop using your precious time doing things that computers can do!
Commit to one activity at a time
Extensive research has shown that multitasking is not only unproductive, but has a negative psychological effect on our brains. MIT Neuroscientist, Earl Miller states, “When people think they’re multitasking, they’re actually just switching from one task to another very rapidly. And every time they do, there’s a cognitive cost in doing so.”
Multitaskers trick themselves into thinking they’re being productive, when really they’re just finishing many tasks with questionable work quality. Composing follow up emails while simultaneously screening potential candidate over the phone? That’s a surefire way to make a mistake or leave a potentially excellent candidate with the feeling you don’t value their time.
Tip: Stop trying to multitask. Instead of being as efficient as possible, multitasking is diminishing the quality of your recruiting process and consequently producing a ripple effect in the recruiting strategy. Similar to our previous tip, plan out your activities and set a timer to keep yourself in check. Use the accountability features and reminders of your Applicant Tracking System to keep your process organized and on track. It’s imperative you’re dedicating your full attention to things like crafting the recruiting strategy, assessing for candidate job fit and building on candidate relationships.
Monotasking is the way of the productive future. While this may frustrate some of your co-workers at first, a calm, focused approach to one task at a time will result in more productivity, not less.
Read about 10 Recruiting Dos and Don’ts for 2016
Don’t forget the metrics
One key aspect to improving recruiting productivity is tracking and understanding recruiting metrics. In fact, Quality of Hire is considered the most valuable recruitment metric businesses around the world use, according to the Global Recruiting Trends 2016 Report. This goes beyond your simple retention rates or offer-acceptance ratio. There are a plethora of recruiting metrics used to improve the recruiting process and in today’s competitive market, recruiters need these metrics to do their job better and constantly improve.
Tip: Evaluate your recruiting process and decide which metrics will provide the most insight and guidance to a better, more efficient recruiting process. Then, start tracking them and improving the more specific inner workings of the recruiting process. Another, more effective option is to find an ATS that tracks them seamlessly for you! Not sure which metrics to look into? Take a look at our Quality of Hire Whitepaper, your go-to source for all things Quality of Hire.
Metrics aren’t just for managers anymore. They can help you assess simple things (like which recruiter on your team is a bottleneck to a great candidate experience) and more complicated things (like how to assess if your job board spend is producing the kinds of employees that will stick around).
Time to clean up
The first step in making your recruiting strategy effective is working to have the most effective recruiting process. Getting there means having productive and improvement-driven recruiters who know how to make the best use of their time, whether that’s facilitated by HR technology or not.
Let ClearCompany pump up your recruiting process so you can start finding top quality talent today. Sign up for a complimentary demo of our recruiting software today!